The Worker Development Puzzle… For Many
by Dean Prigelmeier, President of Proactive Technologies, Inc.
After many years of setting up and providing technical support for employer-based structured on the job training programs, I can say with confidence that most, if not all, employers have significant weaknesses in their worker development process. If pressed, I believe most employers are aware of it, but have become comfortable with the mistaken notion that “it is what it is.,” Some are unaware and frustrated at the lack of results when hiring new workers to maintain or build capacity; accountants show signs of concern when hiring adds labor costs and often results in lower production output. Others in management may be concerned with unsustainable poor output quality or an increase in product or service scrap or rework.
Hiring more workers is not always the answer to the apparent lack of capacity to take on new product lines and new projects. Many employers overlook the fact that there is a tremendous amount of untapped capacity among the existing workers who have never had a chance to be fully trained for the jobs for which they were hired. The reason: most companies have remained in the unstructured, informal, undocumented one-on-one task-based training mode – even though the tasks are often transforming and the skills required for jobs have continued to increase in complexity.
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Understanding the “chemistry“ of worker development is key to maximizing the return on worker skills and efficiencies. If an enterprise is struggling to increase output given the current staffing levels, adding new workers to compensate may often yield even less output. The simple reason being that a new person with no demonstrated skills or relevant capabilities is paired with a higher paid subject matter expert who is to transfer their expertise in an unstructured, ad hoc and undocumented manner. For however long this unstructured experience takes, one person who used to be very productive is now training a worker who has little or no productivity, doubling the loss of capacity rather than increasing capacity to increase productive output. As production output falls, the subject matter expert trainer may feel compelled to take up the production slack – putting more distance between them and the trainee. During the probationary period, the new-hire doesn’t know what they don’t know and what is not being trained, so they may feel the only solution is to lay low.
This experience can take 2 to 3 times longer than necessary and the new worker may be trained to only 20% of the required tasks that management wants and expects. For however long this takes to transfer a full job set of expertise, two people (not one) are drawing pay and underproducing. Read More
Retiring Workers and the Tragic Loss of Intellectual Property and Value
by Stacey Lett, Director of Operations – Eastern U.S. – Proactive Technologies, Inc.
The warnings went out over two decades ago. Baby Boomers were soon to retire, taking their accumulated expertise – locked in their brains – with them. But very little was done to address this problem. Call it complacency, lack of awareness of the emerging problem, preoccupation with quarterly performance, disinterest or disbelief, very few companies took action and the Crash of 2008 disrupted any meager efforts that were underway.
According to Steve Minter in an IndustryWeek Magazine article on April 10, 2012, “Only 17% of organizations said they had developed processes to capture institutional memory/organizational knowledge from employees close to retirement.” Who is going to train their replacements once they are gone? Would the learning curve of replacement workers be as long and costly, repeating the same learning mistakes, as the retiree’s learning curve? Would operations be disrupted and, if so, to what level?
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“In our new “outsourcing nation,” a widely held belief is that employees are simply costs to be cut and not assets to be valued.” …. “Manufacturing faces a two-sided problem: it not only has thousands of people retiring, but it does not have the training programs to train skilled workers to replace them.”
A Strategy to Capture Tribal Knowledge IndustryWeek- Michael Collins 5-23-16
In the last few years, it seems an alternative to the concentration of expertise in a few subject matter experts has become to use lower-wage temporary or contract workers who specialize in smaller quantities of processes, and who can be “traded-out” with a minimum amount of disruption. History will tell us just how costly that approach was and if anything was learned.
Many in corporate America have come to view all labor as expendable; easy to swap with a cheaper alternative – disregarding the cumulative asset value of the investment made in each. In the June, 2016 Proactive Technologies Report, in an article entitled “A Strategy to Capture Tribal Knowledge,” author Michael Collins notes, “In our new “outsourcing nation,” a widely held belief is that employees are simply costs to be cut and not assets to be valued.” He goes on to say, “Manufacturing faces a two-sided problem: it not only has thousands of people retiring, but it does not have the training programs to train skilled workers to replace them.” Read More
Proactive Technologies Announces Summer “Turnkey Project” Discount Offer is Back
by Proactive Technologies, Inc. Staff
After a year-and-a-half long Covid-19 break, Proactive Technologies Inc. is once again extending to employers a generous discount offer of up to 30% from June 15 to August 15th, 2021!
This accelerated transfer of expertise™ approach is a tremendous offer without the discount, but with it can help any employer quickly and completely train the skilled workers they need AND realize an increase in worker capacity, work quantity/quality and compliance (ISO/TS/AS, engineering specifications and safety) while reducing the internal costs of training! New-hires and incumbent workers are driven to full job mastery and higher levels of return on worker investment (ROWI). The task-based, structured on-the-job training infrastructure is perfect for the apprenticeships; instead of marking the calendar for “time-in-job,” job-relevant tasks are mastered and documented.
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Waiting on general classes or unstructured, ad hoc one-on-one training to improve performance and maximize the investment in each worker usually proves to be futile and disappointing. When a worker masters the work they were hired for, it can now be possible to explain, document, repeat and/or improve performance. When turnover occurs and puts you back to square one – wiping out any gains and wasting your investment – labor costs rise, quality and work consistency decreases and the “gap” skill remains. So why not treat workers as the investment it is and manage it for the outcome you need and expect? Read More
A Training Approach That Should Make the Bean Counters Happy
by Dean Prigelmeier, President of Proactive Technologies, Inc.
Whether out of deference or lack of awareness, it is an unspoken truth that more and more employers have been neglecting their role in worker development lately. Investments in related technical instruction are being pushed to the back burner by ever growing emphasis on meeting quarterly numbers; the push for greater output and profits to meet shareholder expectations which seems to perpetually increase. Classes and online content have always been seen by accounting as costs that can be put-off for a later date that, now, never seems to come.
The more important on-the-job training (the informal transfer of task best practices and expertise) is squeezed in if and when time allows (which is in short supply) by whoever is available – this in an age of Lean and continuous improvement. If employers are waiting for someone else to train their workers to 100% mastery of their unique tasks, on their unique equipment for their unique processes, well that is just wishful thinking.
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The contradictions are alarming, and many times middle managers and upper management of corporate-run or private equity managed enterprises are caught in the middle. They know the risks of neglecting training and they see the results first-hand, but have little say in the matter or are afraid of getting caught up in a “cost v. benefit” discussion with people that seem to live in a different world and have made up their mind before the discussion begins. When capacity deteriorates or the siren’s call of cheaper labor markets prevails, someone makes the decision to move the entire operation to a location where training is even more difficult but can be absorbed due to offsetting wage discounts – that is until wages rise and total cost of ownership is understood.
“The decision to not invest in driving each employee to full job mastery – making sure all company employees have mastered the best practice of every task for which they were hired – is akin to investing in a costly NC machine and using it to sharpen your pencils. The return on the investment is not realized, so it starts to look like pure cost. Magnify this by tens or hundreds of employees and there is no doubt of the folly.”
If employers do decide to host related technical instruction, they tend to gravitate toward classroom or online training solutions since they seem more familiar. They settle on local institutional instruction providers and private vendors by finding what they think is a close fit, yet they and the end-users are often underwhelmed by out-of-date or unrelated content that weakens their credibility and makes them reluctant to ask for permission to host another. It has always been difficult to show how related technical instruction and courses “du jour” translated into improvement in a worker’s performance – expressed by the attendees and those who sent them through the class. Read More
Read the full June, 2021 Proactive Technologies Report newsletter, including linked industry articles and online presentation schedules.
Proactive Technologies, Inc.®; PROTECH®; Human Resource Management for Tomorrow...Today!® and logo; Accelerated Transfer of Expertise System™; Certificate of Job Mastery Program™, Certificate of Task Mastery Program™ are all trademarks of Proactive Technologies Inc.®;